These problems are affecting enrollment efficiency and student retention
Enrollment leads from Douyin, WeChat Moments, Official Accounts and ground promotion are scattered; advisors follow up via personal WeChat with no conversion tracking, and high-quality leads are constantly lost.
Enrollment data lives in Excel while course schedules live in another system; teachers don't know where each student is in the curriculum, and parents/students can't see learning progress.
Classroom resources, teacher availability and student time slots frequently conflict; manual coordination consumes heavy admin effort, and frequent reschedules damage the experience.
Renewal reminders rely on memory, with no automated alerts or referral incentives — repurchase rates are hard to improve.
CRM enrollment + low-code academic admin + campus mini-program, shaped to your institution's real needs
Unified aggregation of multi-channel leads, advisor follow-up records, stage transitions and conversion funnel dashboards — no lead falls through the cracks.
Student profile, enrollment records, fee details and course entitlements all in one file — student status at a glance.
Video upload, chapter management, learning progress tracking, exams and certificate issuance — end-to-end online teaching management.
Three-way conflict detection across room, teacher and student availability; one-click auto-scheduling; reschedule notifications pushed instantly to reduce admin burden.
Student/parent mini-program: timetable queries, homework submission, grade views and fee payment — self-service boosts satisfaction.
Auto-triggered alerts when class hours are running low, referral point rewards, holiday marketing templates — repurchase rate systematically improved.
Built on Hoobang's CRM and SoHelp low-code platform: standard modules ready out of the box, academic workflows custom-developed — fast to launch and true to your institution's processes.
Around the full chain of "enrollment – teaching – scheduling – service – renewal", 6 modules broken down one by one
Aggregate enrollment leads from every channel, log every advisor follow-up and watch the conversion funnel update in real time. See which channels convert and which advisors are falling behind at a glance, and act on it the same day.
Student profile, enrolment history, fee details and course entitlements live in a single file, shared across campuses. Whoever picks up the student sees the complete record instantly — no more chasing paperwork between branches.
Upload videos, organise chapters, track progress, run online exams and issue certificates — all in one place. Blended live and recorded teaching keeps students learning between classes and gives teachers real completion data.
Detect clashes across teacher, classroom and student in one pass, auto-generate the timetable and push instant reschedule notifications. Admins stop juggling spreadsheets and parents always see the latest schedule.
A mini-program for students and parents: check timetables, submit homework, view grades and pay fees on their phone. Self-service cuts the front-desk workload and keeps parents informed without a single phone call.
Automated alerts fire before a student's hours run out, referral rewards turn happy parents into a growth channel, and holiday campaigns target the right students. Renewals stop slipping through the cracks and repurchase climbs systematically.
A real-world education institution digitalization practice
Questions you may have about the smart education solution
K-12 schools, vocational skills training centres, language training centres, arts/sports training institutions and corporate in-house training departments are all suitable. Modules can be combined flexibly by institution size: smaller institutions can start with enrollment CRM plus student records, while larger ones can add class scheduling, online courses and a data cockpit.
It primarily solves: chaotic follow-up and low conversion caused by scattered enrollment leads; the three-way disconnect between student information, fees and course progress; parents/students being unable to self-check timetables and progress; and renewal/referral reminders relying entirely on word of mouth. After go-live the enrollment team can see funnel conversion in real time and admin staff spend far less time on scheduling.
Yes. Hoobang's mini-program and Official Account natively support WeChat Pay and WeChat message push; course purchases and renewals can be completed online and automatically synced to student records. If you already have a third-party academic system, data interoperability can be achieved via API to avoid duplicate entry.
The system supports on-premises deployment (institution's own servers) or Hoobang's dedicated cloud. Sensitive information such as student names and contact details is encrypted at rest, with permissions controlled down to field level — enrollment advisors can only see students they are responsible for, while management can view the full picture. Daily automatic backup and data recovery are provided.
Standard enrollment CRM plus student records typically goes live in 2–4 weeks; the full solution including scheduling, online courses and mini-program development takes 4–8 weeks; large campus systems with heavy customisation take 6–12 weeks. Costs are customised by module scope — call 400-003-2253 to enquire.
Hoobang has delivered an integrated enrollment management and campus digitalisation solution for educational institutions, bringing together enrollment lead management, student records, online teaching and a parent mini-program on a single platform — see the case study page. Hoobang serves 5,000+ clients and has accumulated extensive implementation experience in education IT.
A dedicated consultant gives you a one-on-one assessment and an actionable digitalization roadmap built around your enrollment model and teaching processes